Personnel reporting

Start with your role and reporting scope

Choose the framework for your workforce and the person or event involved. Pending or reinstatable eligibility can still bring industry reporting responsibilities. Public Trust is a separate personnel-vetting path.

Is this a cleared-industry reporting matter?Include covered people who hold a clearance, are in process, or have eligibility that could be reinstated; also include the contractor’s separate company and security-event reports.

YES · INDUSTRYCleared IndustrySEAD 3, DCSA ISL 2021-02, and the contractor’s independent 32 CFR §117.8 duties. Current access is not the only test.Industry reporting requirements →

OTHER WORKFORCESGovernment / Service MemberFor covered national-security personnel, follow SEAD 3 and your department or agency’s instructions.Government reporting requirements →Public TrustUse the Public Trust guide; its PVMS Appendix C status is highlighted. Follow current agency instructions.Public Trust reporting requirements →

How to use these pages

Follow the decision pathFor a cleared contractor, check both the person’s covered status and the company’s own reporting duties. A pending clearance or reinstatable eligibility is not an automatic exemption. Otherwise choose the Government or Public Trust framework and follow the sponsoring agency’s instructions.

Separate personal and organization reportsAn individual disclosure and a contractor’s independent report to the CSA can have different triggers. A report required by §117.8 is not automatically an adverse finding.

Follow local instructionsAgency, contract, customer, command and program procedures may set recipients, approved systems, timelines or additional duties.

Give employees their own copyThe pages here are written for the FSO. What you must report says the same things to the cleared employee in plain language, and when something comes up explains the review that follows a report. For the beginning-to-end investigation and access flow, visit the Clearance Process.

Frameworks: SEAD 3; DCSA ISL 2021-02 for applicable DoD-cognizant cleared contractors; 32 CFR Part 117, including §117.8; and PVMS Appendix C for covered Public Trust personnel. Apply the current version and the individual’s actual category.

When the status is uncertain

Ask the responsible security office which duties apply. Employment termination does not erase a contractor’s separate reporting obligations. Apply the event-specific rule; a required report does not by itself establish adverse information.

October operational update reviewed October 9, 2026. DCSA Industry Stakeholder Engagement, October 6, 2026, slides 14–16. Source details and scope.